Constitution

Collingwood Trailblazers Basketball Club
Constitution – 2018

NAME

1. The name of this Corporation shall be “The Collingwood Trailblazers Basketball Club”

HEAD OFFICE

2. The Head Office of the Corporation shall be in the Town of Collingwood, in the County of Simcoe and the Province of Ontario and at such a place therein as the Directors may from time to time meet.

OBJECTS

3. The object for which the corporation is incorporated is for the establishment and operation of a Basketball Club for the purpose of:
a. Promoting youth basketball development programs and competitive teams;
b. Arranging matches and competitions;
c. Arranging academies, instructional programs and house leagues;
d. Fostering good -will sportsmanship and leadership amongst athletes and coaches;
e. Adhering to the Responsible Coaching Movement Pledge Statement of the Coaching Association of Canada.

IMPLEMENTATIONS OF THE OBJECTS

4. In order to implement the objects, the Club shall:
a. Co-operate with organizations and associations in Ontario and Canada concerned with promoting the sport of basketball and developing physical literacy;
b. Pledge to align our practices with Phase 1 of the Responsible Coaching Movement and commit to ensuring that our athletes and coaches are protected;
c. Foster and maintain effective communications among all organizations, groups and associations in Central Ontario Region involved in basketball activities – whether competitive or recreational;
d. Act as an advisory group and/or prepare recommendations on behalf of basketball in Simcoe County and to present them to appropriate jurisdiction (i.e. O.B.A., District Boards of Education, YMCA);
e. Provide coaches with training and resources in such areas as coaching theory, risk management, basketball skill development, and planning through regional clinics;
f. Provide a competitive program for elite athletes (both male and female) in Collingwood and the surrounding area within the framework of the O.B.A. Provincial competitions
And other sanctioned leagues which may exist;
g. Provide a recreational program for athletes in Collingwood and the surrounding area within the framework of a developmental skills model.
h. Communicate the Principles of Fair Play to all athletes, parents and Coaches in the competitive and youth basketball development programs.

MEMBERSHIP

5.
a. Membership in the Collingwood Trailblazers Basketball Club shall consist of such individuals, such as Corporations, such Partnerships, and other legal entities and are admitted as members by the Executive
b. The parent or guardian of any person registered to serve in a program run by the Collingwood Trailblazers Basketball Club shall be a Member of the Collingwood Trailblazers Basketball Club.

EXECUTIVE

6. The affairs of the Corporation shall be managed by an Executive; consisting of members, coaches and volunteers who fill the positions of President, Past President, Vice President, Secretary, Treasurer, Head Coach , Referee Booking Coordinator, Website Developer & Registration Coordinator, Communications & Media Relations Coordinator, Tournament & Events Co-coordinator and Equipment Manager. If there is a conflict (e.g. more than one person interested in a position} a vote will be made by the executive at the Executive Meeting or AGM.

VOTING, EXECUTIVE

7.
a. Questions arising at any meeting of executive shall be decided by a majority of votes. In case of equality of votes, the President, in addition to his original vote, shall have a second casting vote. All votes at such meeting shall be taken by ballot if so demanded by any executive member present, but if no demand is made, the vote shall be taken in the usual way by assent or dissent. A declaration by the President that a resolution has been carried and an entry to that effect in the minutes shall be admissible in evidence as prima facie proof of the fact without proof of the number or proportion of the votes recorded in favor of or against such resolution. In the absence of the President his duties may be performed by such other executive member as the Executive may from time to time appoint for the purpose.
b. The President, or appointee will call for any conflict of interest at the beginning of every Board meeting. When a Board member identifies that he or she does have a conflict of interest on any item in the Agenda, he or she will not be permitted to vote on that issue. A conflict of interest arises when a member has either a momentary interest in the issue or by virtue of his or her employment having a direct involvement in the issue. The President of the meeting is responsible for identifying a conflict of interest not declared. The final decision as to whether a conflict exists rests with a majority vote, if necessary.

REMUNERATION OF THE EXECUTIVE

8. The Executive shall receive no remuneration for acting as such.

DUTIES OF PRESIDENT

9. The President shall, when present, preside at all meetings of the members of the Corporation and of the Executive. The President shall also be charged with the general management (registering the club, ensuring coach and player registration, insurance certificate) and supervision of the affairs and operations of the Corporation and shall be an ex officio member of all committees. During the absence or inability of the president, his duties and powers may be exercised by the Vice President, or such other member as the Executive may from time to time appoint for the purpose. The President shall have a second and deciding vote in the event of a tie.

DUTIES OF THE VICE PRESIDENT

10. The Vice President shall, in the absence of the President, preside at all meetings of the members of the Corporation and of the Executive. The Vice President shall be charged with general Club
management duties as directed by the President ; specifically including facility bookings and rentals,
the Club Annual General Meeting and the organization of a gala event and/or socials.

DUTIES OF SECRETARY

11. The Secretary shall be ex officio clerk of the Executive. The Secretary shall attend all meetings of the Executive and record all facts and minutes of all proceedings in the books kept for that purpose.

DUTIES OF THE TREASURER

12. The Treasurer, or person performing the usual duties of a Treasurer, shall keep full and accurate accounts of all receipts and disbursements of the Corporation in proper books of account and shall deposit all moneys or other valuable effects in the name and to the credit of the Corporation in such bank or banks as may from time to time be designated by the Executive. He shall disburse the funds of the Corporation under the direction of the Executive, taking proper vouchers therefor and shall render to the Executive at regular meetings thereof or whenever required of him, an account of all his transactions as Treasurer, and of the financial position of the Corporation. He shall also perform such other duties as may from time to time be determined by the Executive. The Treasurer shall also prepare an annual budget to be submitted to the Executive.

CHEQUES, ETC.

All cheques, bills of exchange or other order for the payment of money, notes or other evidences of indebtedness issued in the name of the Corporation, shall be signed by the President and the Treasurer (or another appointed executive member) of the Corporation.

POLICIES AND REGULATIONS

13. In order to fulfill the “Objects of the Club”, the Executive from time to time will implement and/or revise various rules, regulations and policies. These documents will be publicized within various areas of the Website for the information of Coaches and parents OR within this Constitution. All policies and regulations will be contained within the Constitution as part of the Appendix.

CONTENTS OF THE APPENDIX

A.  Codes of Conduct
A.1  Codes of Conduct for Coaches, Athletes, Parents & Spectators
A.2  Athlete Rules and Regulations
A.3  Resolutions and Discipline Committee
A.4  Fair Play Principles
A.5  Pledge to the Responsible Coaching Movement

B.  Coaching Staff Selection and Responsibilities
B.1  Coach Application Form
B.2  Attestation Form for Volunteer Screening
B.3  Concussion Education
B.4  Policy for Mandatory Vulnerable Sector Check
B.5  First Aid Training
B.6 Club Coach Selection Process
B.7  Approval of Guest Speakers
B.8 Team Head Coach Professional Development

C.  Athlete and Team Selection Process
C.1  Guidelines for Team Selection at an Age Level with Multiple Teams
C.2  Transferring Divisions Policy
C.3  Athlete Participation and Coaches’ Substitution Policy
C.4  Tryout Pre-Registration

D.  Administrative Policies
D.1  Policy for Increasing Practice Time for Club Rep Players
D.2  Policy for Seasons of Play
D.3  Policy for “Blazer” Coach Reimbursement of Child Fees
D.4  Policy for “Youth Development” Coach Reimbursement of Child Fees
D.5  Privacy Policy
D.6  Consequences re Mandatory Coach Requirements
D.7   Remuneration of Rep Coaches’ Expenses
D.8  Coverage of Team Costs of Competitions
D.9   Inclusion of “Practice Players”